Job Details

Job Description

Join a growing and dynamic team with Digital Learning at the University of Tennessee, Knoxville. This position reports to the Assistant Dean of Finance and Administration and supports the six Digital Learning senior leaders as the teams they enable their teams to facilitate the creation of new online programs and maintenance of existing online programs thereby reducing barriers to higher education. The individual in this role will serve as a representative of the senior leadership team and Digital Learning and, as such, must be professional, responsible, dependable, organized, flexible, personable and attentive to detail with the ability to thrive in a fast-paced environment.

Responsibilities

Administrative Support

• Manage calendars, schedule meetings, and coordinate appointments for the Digital Learning Senior Leadership Team
• Prepare correspondence, reports, agendas, meeting minutes, briefings and presentation materials
• Serve as a liaison between the Senior Leadership Team and internal/external stakeholders, including faculty, staff, students and university administrators
• Prioritize, disseminate and respond to incoming emails, phone calls, oral and written communication
• Manage senior leadership team events and attend weekly meetings
• Communicates and collaborates with the Provost's Office, Chancellor's Office and Deans' Offices, college executive teams and their staff
• Proactively handle and/or escalate small issues before the small issues become bigger issues
• Remind the senior leadership team of upcoming deadlines, and anticipate and prepare deliverables in advance
• Develop streamlined systems to manage workflows, communications and documentation so nothing falls through the cracks

Event Coordination

• Organize department events, meetings and conferences
• Coordinate logistics such as venue reservations, catering, travel arrangements and technology setup

Operational & Office Management

• Monitor and maintain office supplies and equipment
• Assist with departmental communications such as newsletters
• Maintain and organize departments files and records in compliance with university records

Qualifications

Required Qualifications

• Education: Bachelor's degree
• Experience
• Three or more years of experience supporting senior-level personnel, preferably in a higher education setting
• Strong organizational, time management and problem-solving skills
• Excellent verbal and written communication abilities
• High degree of discretion and professionalism in handling sensitive and confidential information
• Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Preferred Qualifications

• Experience: Higher education experience

Work Location

• Knoxville, TN.

Compensation and Benefits

• UT market range: MR 08
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

• For full consideration, applicants must attach a letter of interest, resume, and the name, address, email, and phone number of three professional references, in addition to completing the applicant file to the Human Resources online application system.
• Screening of applicants will begin immediately and continue until the position has been filled. DL_UT

About The College/Department/Division

Digital Learning at UT is a unit charged with advancing UT's commitment to discovery, creativity, learning, and engagement, specifically for online learners. Using advanced and innovative technologies, Digital Learning at UT will provide scalable solutions that enhance online learning experience and reduce barriers to student access and success, providing a tremendous impact to online learners across the state and the nation. At Digital Learning, we want to be bold and impactful, transforming the future of online education through innovative thinking and collaborative problem-solving. Join our dynamic and inclusive Digital Learning team where we take pride in teamwork, excellence, and a shared commitment to shaping the future through education and innovation.

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!