Job Details

Job Details

Job Location
Maryville College - Maryville, TN

Position Type
Full Time

Education Level
4 Year Degree

Job Shift
Day

Job Category
Accounting

Description

Position Title: Accounting Assistant Department: Business Office

Title of Immediate Supervisor/Leader to Whom This Position Reports: Controller

*Expected Daily Work Hours: 8:00am - 5:00pm *Expected Weekly Work Schedule: Monday - Friday

* College offices are normally open from 8:00 AM until 5:00PM, Monday through Friday. However, due to the nature of responsibility to the student body, individual offices or departments may have operating hours that extend beyond this period and may include evening or weekend hours. Non-exempt employees will normally work 8 hours per day.Overtime (any hours more than 40 per week) for non-exempt employees is required to be approved, in advance by the department supervisor. Exempt employees will typically work at least 40 hours per week and such additional time as may be reasonably required to fulfill the obligations of their position description. Such additional work may include evenings and weekends and should be described in this document.

Summary of this position:

The Accounting Assistant is responsible forsupporting the Business Office with basic bookkeeping and accounting tasks. Their duties include reconciling bank records and assisting with student receivables and accounts payables.

Minimum Qualifications Required:(please be specific and respond to every question; indicate none if not applicable)

Education required to ensure success in this position:

• A bachelor's degree in accounting, business, or related field preferred, but not required.

Experience required to ensure success in this position:

• A minimum of 3 years of prior experience in business management/accounting preferred.
• Experience in a higher education or non-profit working environment preferred.

Special skills, knowledge, and abilities:

• Ability to solve practical problems and interpret a variety of written, oral, and diagram instructions.
• Ability to read and analyze business documents, periodicals, operating manuals, and safety rules.
• Excellent written and verbal communication skills. Must be able to communicate effectively with different groups of people such as staff, faculty, students, and parents.
• Able to write routine reports and other correspondence.
• Able to perform basic mathematics, as well as calculate ratios, percentages, proportions, and interpret bar graphs.
• Good customer service skills.
• Must be able to multitask and have good time management skills.

License, certification, or registration necessary:

• None required.

Physical requirements:

• Ability to navigate campus/public buildings and grounds.
• Ability to handle objects, tools, stand, sit, balance, and walk at a given notice.
• Vision requirements include close, distance, and peripheral vision.
• Able to lift/move up to 15 pounds (or 6.8 kilograms).

Environmental conditions:

• Standard professional office environment. The working environment is usually quiet.

Ability to operate the following vehicles or equipment:

• Standard office equipment; computer, phone, etc.
• Must have knowledge and advanced skills in MS Office Suite programs such as excel and word.

Primary duties and responsibilities (Typically ~7 primary duties comprised of 80% of the responsibilities):

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reconcile non-payroll bank accounts to ensure accuracy and compliance.
• Assist the Accounts Payable Manager with processing, printing, and prepping invoices for payment, and serve as the backup during their absence.
• Support student billing and receivables, including handling credit card and monetary payments from faculty, staff, and students, and addressing inquiries from students and parents.
• Take daily deposits to the bank to maintain financial integrity.
• Distribute credit cards and collect receipts from faculty and staff, ensuring proper documentation and tracking.
• Assist departments with questions regarding invoices and other business office inquiries.
• Manage and approve amazon and A&W supply orders for the College to ensure timely procurement.
• Prepare and file annual unclaimed property submittals in accordance with regulations.
• Post various journal entries to maintain accurate financial records.
• Maintain files and ensure proper documentation.
• Other daily tasks as needed such as sorting and distributing the business office mail.

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful learning environment for all staff, faculty, and students.

Leadership requirements:

• Does the person in this position directly supervise other staff/team members?No

If yes, how many?

• Does the person in this position directly supervise students? No

If yes, how many?