Job Details

Summary:

The Travel Coordinator is responsible for managing all aspects of travel arrangements for company employees, ensuring that all business-related travel needs are met efficiently and cost-effectively. This role involves planning, booking, and coordinating travel, including flights, accommodations, and ground transportation, in addition to managing travel documents and adhering to budget constraints.

Essential Duties and Responsibilities:

• Plan and book all aspects of travel for employees, including airfare, lodging, and transportation, according to company policy and budget guidelines.
• Collaborate with department managers and employees to understand travel needs and preferences, offering solutions that meet their requirements.
• Negotiate contracts with travel service providers, such as hotels and airlines, to secure the best rates and amenities.
• Maintain a travel management system to track all bookings, expenses, and itineraries, ensuring accuracy and accessibility for travelers.
• Provide travelers with detailed itineraries, including information on visas, vaccinations, and other travel requirements.
• Monitor travel advisories and restrictions, advising employees on safety and compliance matters related to their destinations.
• Handle changes or cancellations to travel arrangements, resolving any issues that arise before or during the trip.
• Develop and implement travel policies and procedures to optimize cost-efficiency and ensure traveler satisfaction.
• Analyze travel expenses and reports to identify trends and opportunities for cost savings.

Supervisory Responsibilities:

• This position may not have direct supervisory responsibilities but could involve coordinating with various departments and external vendors.

Requirements:

• Strong organizational skills with the ability to manage multiple travel arrangements simultaneously.
• Excellent negotiation and communication skills.
• Knowledge of travel booking systems and procedures.
• Ability to work independently and make informed decisions under pressure.
• Attention to detail and problem-solving skills.

Education and Experience:

• A Bachelor's degree in Business Administration, Hospitality, or a related field is preferred.
• Minimum of two years of experience in a travel coordination or management role, preferably within a corporate setting.
• Familiarity with domestic and international travel regulations, visa requirements, and travel safety advisories.

Candidates that accept an offer of employment are required to undergo and successfully complete a pre-employment physical examination. This exam is essential to ensure that all potential employees meet the necessary health and fitness standards for the role. The examination includes a series of tests and evaluations conducted by a certified medical professional to assess overall physical health, identify any potential medical conditions that could interfere with job performance, and verify that the candidate is capable of safely performing the essential duties of the position.

Completion and clearance of this physical are mandatory steps in the hiring process.