Job Details

Please Submit a copy of your resume and a Cover Letter with your application.

PURPOSE OF POSITION: A strategic thought-partner on the leadership team, providing oversight in the areas of finance, salary & benefits, business planning, and budgeting. Manages a team of employees to ensure effective administrative function of the organization.

KEY AREAS OF RESPONSIBILITY The following duties are normal for this position. The omission of specific statements of the duties does not exclude them if the work is similar, related, or a logical assignment for this position. Other duties may be required and assigned by the supervisor.

FINANCIAL MANAGEMENT

• Manages all organizational bank, credit, and merchant accounts related to revenue and expenses.
• Manages internal control process for all financial transactions.
• Oversee bookkeeping functions of accounts payable and receivable.
• Prepares and enters invoices in accounts payable, collects signatures on checks, and issues payments.
• Reconciles accounts receivable, works to collect overdue invoices.
• Compile, analyze, and present month-end and year-end data for financial reports for the CEO and Board in an accurate and timely manner. Clearly communicate monthly and annual financial statements, and statements for quarterly board meetings.
• Coordinate and lead the annual audit process; liaise with external auditors and the finance committee of the board of directors; take actions to improve business practices based on audit results.
• Coordinate annual review of Investment policies and account performance with the board, the Finance Committee, and the investment management company.
• Prepare/submit year-end 1099 and W-2 forms/reports, 550 pension reporting.
• Oversee and lead the annual budgeting process in conjunction with the President/CEO; administer and review all departmental budgets; monitor progress and changes. Improve expense & income tracking and reporting processes, utilize cost-benefit and break-even analysis; assist program team in forecasting new programs.
• Manage government accounts related to federal, state, and local funding.
• Works to oversee grant income and expense tracking, provides financials for grant reporting purposes, and works with senior leadership to identify organizational capacity for grant-seeking purposes
• Works withthe Development Manager to ensure accurate tracking of donations, provides assistance for Legacy and Estate gifts
• Leads the Financial Aid application process for groups and individuals.
• Manages annual renewal, insurance claims for property, auto, cyber, and other risk claims

PERSONNEL & ADMINISTRATION

• Analyzes wage/salary/ benefit reports and data with the senior leadership team to determine competitive compensation plans.
• Manages health insurance and other employee benefit packages, including retirement contributions.
• Maintains compensation recaps and benefits plan participation, such as insurances and retirement.
• Consults with the CEO and the Board Operations committee to ensure employment policies, programs, and record-keeping policies comply with federal and state law.
• Administers performance review program to ensure effectiveness, compliance, and equity.
• Oversee & enforce personnel policies including: TEL, workers comp claims, shared leave, Pet policy.

LEADERSHIP

• Member of the leadership team in planning and implementing both short-term and long-term strategies in support of the Institute's mission, strategic plans, and day-to-day operations.
• Oversee Admin Manager's duties with:
  
  • Payroll processing, including adding/removing staff & adjustments
  • Onboarding & offboarding processes: Job Postings, Applications, and New hire paperwork, exit interviews, ADP entry and upkeep
  • Annual employee trainings in compliance with state and federal policies.
  • Gift store management, inventory, and staffing
• Oversee Registrar duties, including:
  
  • Accounts receivable / invoicing
  • Enrollment reporting and tracking
  • Database Management

ADDITIONAL DUTIES:

• May be asked to operate a motor vehicle.
• May be asked to attend off-site meetings.
• May be asked to serve as interim CEO
• Performs other related duties as required.

MINIMUM QUALIFICATIONS

Experience and Education: Any equivalent combination of education, training, and experience, which provides the requisite knowledge, skills, and abilities for this position. This may include a bachelor's degree in a relevant field such as business administration, finance, or accounting. Or previous experience (of more than 3 years) in a related field or non-profit, including demonstrated success in managing a team of people.

Performance Aptitudes:

• Analytical Thinking: Requires the ability to analyze data and problems
• Leadership: Effectively create conditions that motivate and guide individuals toward task achievement while maintaining a supportive and productive work environment, working toward a shared vision.
• Planning, Organization, and Problem Solving: Able to set short-term and long-term goals and meet deadlines. Effective use of procedures to monitor/regular tasks and activities of team members and self.
• Safety: Monitors and models safe work habits.
• Teamwork: Able to communicate, support, and cooperate with others to achieve company goals.
• Vehicle Utilization: Requires possession and maintenance of a valid driver's license.

The Great Smoky Mountains Institute at Tremont is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, GSMIT will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.