Job Details
Mobile Equipment Administrator
2025-11-07 Vulcan Materials Knoxville,TNDescription
Build Your Career. Build America's Future.
Vulcan Materials Company is the nation's largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it's more than starting an exciting career - you get to make a difference for millions of people every day across the country.
When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.
About the Job:
The Mobile Equipment Administrator is a critical administrative and analytical role responsible for supporting the entire lifecycle of the organization's mobile equipment fleet, from capital planning and acquisition to disposition and inventory management. This position works closely with the local Mobile Equipment Managers, Area Operations Managers (AOMs), and various corporate and site-level personnel to ensure efficient equipment sourcing, management of the Capital Asset Financial Expenditure (CAFE) process, component exchange tracking, and accurate reporting to support strategic operational decisions.
What You'll Do:
Capital Asset Financial Expenditure (CAFE) & Capital Rebuild Management:
- Annual Planning: Collaborate with Division Mobile Manager and local Mobile Managers to review and develop the annual CAFE list and coordinate the ordering of new equipment.
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Capital Justification: Assist Management team in evaluating equipment for capital rebuild needs, developing comprehensive justification and cost quotes (AFE -
Authorization for Expenditure), and preparing for presentation and approval.
- Project Lifecycle: Support and coordinate the full equipment acquisition process, including ordering, follow-up on delivery, in-service setup, and project close-out.
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Obsolescence Management: Coordinate obsolescence management, including the sale of equipment or reallocation to other locations.
Equipment Sourcing, Utilization, and Inventory:
- Equipment Sourcing: Support local Mobile Managers and Equipment Management System (EMS) Coordinators with equipment sourcing/needs, including coordinating external rentals and internal sourcing (e.g., equipment moves between locations).
- Rental Management: Track and monitor rental costs and coordinate with operations.
- Utilization Review: Conduct equipment utilization reviews with Area Operations Manager to optimize fleet deployment.
- Inventory Management: Support Mobile Managers with new inventory management processes.
- Component Tracking: Review component invoices for the component exchange program to ensure accurate cost tracking and accountability.
Reporting, Data Management, and Administrative Support:
- Dashboard Creation: Collaboration (with the mobile management team) and facilitate the creation and updating of the Mobile Dashboard. Coordinate the hand-off and ongoing support to Area EMS Coordinators.
- Manager Reports: Generate and distribute comprehensive reports for Managers and Area Managers on fleet status, costs, and utilization.
- System Support: Provide support to Area Mobile Equipment Managers with reports, budgets, systems training, and data/information needed for Weekly Huddles.
- Construction Equipment Analysis: Analyze and report on construction mobile equipment (paving, grading, stripping, concrete rehab, sign, and traffic) to ensure clear understanding of cost versus revenue.
Meeting and Team Support:
- Meeting Participation: Support the team on the corporate Monday morning conference call and the weekly Central Mobile Huddle.
- Management Support: Support the team on weekly team huddle calls (or coordinate the necessary data/information for EMS Coordinators/Area Mobile Managers attending).
Skills You'll Need:
Required:
- Experience: Minimum of 3 years of administrative and/or analytical experience in a role managing capital assets, fleet, equipment, or heavy machinery.
- Technical Skills: Advanced proficiency in Microsoft Excel for reporting and data analysis.
- Core Skills: Strong organizational and project management skills with the ability to manage complex, multi-stage projects (e.g., the AFE process).
- Understanding: Basic understanding of financial concepts, including depreciation, capital expenditures, and cost-revenue analysis.
Preferred:
- Knowledge: Familiarity with the heavy equipment, construction, or mining industries.
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Education: Bachelor's degree in Business Administration, Finance, Supply Chain Management, or a related field.
What You'll Like About Us:
Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.
Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.
Meaningful Work. What sets us apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.
Health Benefits. Medical, Dental, Vision programs, plus much more.
Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.
Prepare for the Future. 401(k) with company match and contribution.
Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.
Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.