Job Details

About the Job

Admiral Communities is a growing property management company focused on mobile home communities across multiple states. Our team manages thousands of homesites and is committed to building organized, efficient systems as we continue to scale.

We are seeking a Property Operations & Compliance Coordinator to support administrative operations across our portfolio.

This role serves as a key liaison between field operations and the corporate office, ensuring resident records, leases, legal documentation, and operational workflows are processed accurately within our systems.

This is a process-driven role ideal for someone who enjoys organization, documentation, and managing multiple workflows.

Key Responsibilities:

Resident & Lease Administration:

• Process tenant move-ins and move-outs in Rent Manager.
• Process security deposits and refunds.
• Generate rent rolls and resident statements.
• Maintain resident records and lease documentation.
• Ensure leases and disclosures comply with state regulations.
• Support Fair Housing compliance.

Legal & Compliance Coordination:

• Prepare eviction documentation for attorney submission.
• Track eviction status across multiple states.
• Maintain accurate updates within internal systems.
• Ensure documentation is complete and submitted on time.

Title & Asset Documentation:

• Process title documentation for home acquisitions and sales.
• Coordinate abandoned title filings.
• Maintain centralized title tracking.
• Coordinate with Community Managers regarding documentation.

Financial & Vendor Coordination:

• Document checks related to home sales and operational sweeps.
• Initiate check requests for corporate expenses.
• Maintain organized financial documentation.
• Communicate with outside vendors when necessary.

Operational Coordination:

• Maintain accurate tenant and property data within Rent Manager.
• Track operational workflows and documentation.
• Assist leadership with operational reporting.
• Support implementation of policies, procedures, and forms.
• Coordinate with Community and District Managers.

What Success Looks Like:

• System updates completed within 24 hours.
• Eviction documentation was submitted accurately and on time.
• Titles processed within established timelines.
• Lease documentation is compliant and audit-ready.
• Organized and accurate digital records.
• No lost or untracked workflow items.

Who Thrives in This Role:

This position is ideal for someone who is:

• Extremely organized and detail-oriented.
• Comfortable managing multiple deadlines.
• Process-driven and checklist-oriented.
• Proactive about following up until tasks are completed.
• A strong written communicator.
• Self-motivated and reliable.

Qualifications:

Required:

• 2-5 years of administrative, office management, or property management experience.
• Strong attention to detail and documentation accuracy.
• Ability to manage multiple workflows simultaneously.
• Strong organizational and communication skills.

Preferred:

• Experience with Rent Manager or property management software.
• Property management or real estate operations experience.
• Experience working with attorneys, courts, or government agencies.
• Experience using task management systems such as Asana.

Benefits:

• Competitive salary
• Paid time off after 90 days
• Paid holidays
• 401(k) retirement plan
• Training and ongoing support from an experienced operations team

Employment Requirements:

• Employment is contingent upon a successful background investigation.
• A valid driver's license is required.

Equal Opportunity Employer

Admiral Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, disability, veteran status, or any other protected characteristic under applicable law.