Job Details

Requisition ID: 43507BR

Business Unit: NAU

Job Description:

CDM Smith is on the lookout for a proactive Senior Administrative Coordinator to effectively manage our daily office operations. This full-time position, based in our Knoxville, TN office, is crucial for supporting the team with a variety of administrative tasks, ensuring seamless workflows, and contributing significantly to the success of our projects.

Key Responsibilities:

• Oversee office activities for optimal efficiency, including staff support, organization of supplies, maintenance of office equipment, and new hire onboarding assistance.
• Execute thorough quality control reviews of project documents to ensure adherence to formatting standards and style guidelines.
• Provide exceptional production support for client deliverables, ensuring outstanding service to both internal and external clients.
• Assist in the preparation of reports and communications, including monthly project reports, meeting minutes, and the organization of meetings and events.
• Deliver exemplary support to technical teams, office leadership, clients, vendors, and colleagues.
• Maintain organized records, files, and correspondence, and aid in scheduling activities for meetings and events.
• Draft complex and confidential correspondence and technical reports for management review.
• Perform additional administrative tasks as required.

Minimum Qualifications:

• High School diploma or equivalent.
• 4 years of relevant experience.
• Willingness to travel domestically and/or internationally as necessary for job responsibilities.
• Equivalent additional related experience may be accepted in lieu of a degree.

Preferred Qualifications:

• Experience in the engineering and consulting sector, particularly within mid to large-sized corporate office management.
• Proficiency in Adobe Pro or Bluebeam is highly desirable.
• Basic knowledge of PowerPoint.
• A client-focused approach with the ability to support employees at all levels.
• Outstanding organizational and communication skills.
• Ability to manage multiple tasks effectively while maintaining quality under tight deadlines.
• Notary certification is a plus.

Why CDM Smith?

At CDM Smith, we attract top professionals and foster a work environment that encourages growth and development. Here, you can engage in meaningful projects while shaping your career path. Our team values diversity and is committed to investing in your success.

Job Site Location: Tennessee - Knoxville

Work Location Options: The selected candidate will be required to work 100% in the office.

Additional Information:

All candidates may undergo background checks and drug testing relevant to their position. Please note, we are not offering visa sponsorship for this role.