Job Details

Salary: $32.00 - $36.00 Hourly
Location : St. Paul, MN
Job Type: Full-time
Remote Employment: Flexible/Hybrid
Job Number: DC-HRLSI-4/2026
Department: LMC Administration
Opening Date: 04/02/2026
Closing Date: 4/15/2026 11:59 PM Central
Applicant Advisory: We welcome you as an applicant for employment with the League of Minnesota Cities. It is the League of Minnesota Cities' policy to provide equal opportunity inemployment, and we are committed to building a diverse, welcoming, and respectful workforce. We seek and welcome candidate applications from historically underrepresented groups, such as BIPOC (Black, Indigenous, People of Color) women, LGTBQ+, and those living with disabilities as well as Veterans.The League of Minnesota Cities will not discriminate on the basis of race, natural hair styles and textures (including but not limited to "braids, locks, and twists"), color, creed, age, religion, national origin, marital status, disability, sex, sexual orientation, familial status, status with regard to public assistance, local human rights commission activity or any other basis protected by law. When requested to complete an application for the position we require that you furnish complete information, so we may accurately and completely assess your qualifications. You may attach any other information which provides additional detail about your qualifications for employment in the position you seek. Refer to the Applicant Data Practices Advisory included in the signature portion of the application, for guidance regarding how your application information will be used, the consequences of providing or not providing your information, and more. The League of Minnesota Cities accommodates qualified persons with disabilities in all aspects of employment, including the application process. If you believe you need a reasonable accommodation to complete the application process, please contact HR and Benefits at 651-###-####.

Position Summary

This position provides administrative support services to the Human Resources, Learning, and Strategic Initiatives divisions and is primary backup to the Executive Coordinator.
Essential Job Duties

• Provides administrative support to the HR & Learning Director and HRLSI Division Managers
  • Lead special projects and perform other administrative tasks as assigned by HR & Learning Director or division managers
  • Develop multi-media presentations for HR & Learning Director and divisions managers as requested
  • Prepare Board agenda items for division managers as needed
  • Process travel expense reimbursement and reconcile monthly credit card transactions for HR & Learning, per division manager's request
  • Coordinate logistics and provide support to internal teams or committees as assigned, including the HR team and HRLSI leadership team
  • Monitor department budget related to special events and meetings including purchasing of supplies and arranging other logistics such as speakers
• Human Resources:
  • Edit and format of member resource materials on the League's website
  • Assist with distribution of access and data entry codes for the MN Local Government Salary & Benefits Survey
  • Assist with internal events - wellness, etc.
  • Internal communications and formatting of Employee Handbook
  • Administrative support for MN Public Sector Human Resources Association (MNPSHRA)
  • File and records management including scanning and filing into Laserfiche
  • Provides administrative support for PSHRA-HR Minnesota Chapter.
• Learning
  • Support the professional development of League employees - Registration, communication, tracking, and logistics
  • Support web content reviews to ensure learning materials are reviewed regularly and archived when necessary
  • Support the team to ensure that members are able to register for events and access online learning materials. This may involve direct communication with members walking them step by step through processes, requiring a friendly and patient demeanor
  • Support coordination of materials for large conferences or event
• Strategic Initiatives
  • Support for internal work planning processes, as well as quarterly updates for all work plans
  • Serve as system administrator for performance management software, including training staff and editing and reviewing work plans and updates
  • Support for internal DEI team, including agenda, minutes, and meeting preparation
  • Support for internal survey & program evaluation processes
• Other Duties as Assigned
  • Backup to front desk on a regular scheduled rotation
  • Executive support to boards, committees, and task forces as needed
  • Annual membership data update

Core qualifications & Desirables

• High school diploma or equivalent and four years general administrative experience in an office setting.
• One year of work experience performing technical HR work or one year of experience supporting a top executive position.
• Ability to travel in-state occasionally.

Desirable Qualifications

• Two-year degree in Business Administration or related field, experience providing executive support as well as Board or Council support.
• Work experience in a municipal or government setting.

Examples of Performance Criteria

• Maintains the highest standards of confidentiality, ethics, and professionalism by protecting sensitive information, exercising sound judgment, and consistently representing the organization with integrity in all interactions while modeling respectful, trustworthy conduct at all times.
• Demonstrates the desired standard of conduct and work; Ability to analyze and resolve problems; Knowledge of data privacy laws and ability to maintain highest confidentiality when dealing with sensitive and private information.
• Attention to detail in work product and proofing for others: Sets strong example of professionalism for team; Customer service skills including demonstrated ability to build positive relationships with employees, Board members, and others; Knowledge of the functions and responsibilities of League departments, staff, Board, and members
• Excellent Microsoft 360 (Outlook, Teams, Word, Excel, and Powerpoint) skills. Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports, and maintain records
• Ability to welcome and provide customer service to ensure comfort of visitors
• Excellent writing, editing, and grammatical skills. Verbal and high-level written communication skills sufficient to effectively respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand, and interpret complex and varied work-related materials
• Good judgment on when to consult with team members
• Excellent multi-tasking skills and the ability to work independently and to prioritize work requests
• Oriented with a can-do attitude that readily collaborates with other administrative staff as requested
• Exercises sound judgment in interaction with the Board and is courteous and helpful in all interactions with League members, Board members, the public, and League staff
• Considers traditional HR/management concerns and Insurance Trust/Loss Control concerns in all duties, particularly in providing advice, assistance and information to member cities
• Develops and maintains effective systems for storing and retrieving information
• Meets or exceeds League Empowerment and Performance Program (LEAPP) results/timelines and other department performance measures
• Promotes diversity and inclusion objectives, including race equity objectives, defined by the League and continually examines own performance to eliminate implicit bias in carrying out duties and interacting with the public, coworkers, and members

Benefits - The League of Minnesota Cities offers a comprehensive benefits package that includes health and dental insurance, employer-paid basic life insurance, long-term disability coverage, three-weeks paid parental leave, a contribution match to 457 plans, participation in the PERA public pension plan, and 12 paid holidays. Additional benefits include voluntary supplemental life insurance, spouse and dependent life insurance, and short-term disability coverage.

For a more detailed overview of our benefit package
01

Do you have a high school diploma or equivalent AND four years general administrative work experience in an office setting? If yes, please share the employer(s) and years of service at each.
02

Do you have one year of technical Human Resources work or one year of experience supporting top executive positions? If yes, please describe your experience as it relates to this question.
03

Are you able to travel within the State of Minnesota, including some overnight travel?

• Yes
• No

04

Please select your level of proficiency in Microsoft Word.INEXPERIENCED: Little or no experience with this software.BASIC: Able to create a new document, enter text, and save it; open and edit existing documents; navigate in a document and perform a search; select and move text; format characters and paragraphs; work with tabs, indents, margins, lists, breaks, spacing; use AutoCorrect and Help tools; create and edit tables; control page and document appearance; print documents, envelopes, and labels.INTERMEDIATE: Able work with sections, create templates, use styles, and customize them; create and format complex tables, and manage table data; create mail merges, sort and filter them; customize toolbars; insert graphic elements; run and record Macros; add hyperlinks.ADVANCED: Able to work with advanced styles and AutoFormat features; use graphic effects and clip art, insert WordArt, and draw in a document; work with very large documents requiring table of contents, footnotes, endnotes, and cross-references; manage and track document changes, using highlights and comments; manage Macro commands, create dialogue boxes, and understand the notions of Visual Basic Application programming.

• Inexperienced
• Basic
• Intermediate
• Advanced

05

Please select your level of proficiency in Microsoft Excel.INEXPERIENCED: Little or no experience with this software.BASIC: Able to open files and use page setup; enter, correct, and save data; use menu commands; format cells, rows, and columns; understand navigation and movement techniques; use simple arithmetic functions in the formulas; access Help; modify a database and insert data from another application; print worksheets and workbooks.INTERMEDIATE: Able to create, modify, and format charts; use graphics , filter data and manage a filtered list; perform multiple-level sorting; use mathematical, logical, statistical, and financial functions; group and dissociate data and perform interactive analysis; create and modify some Macro commands.ADVANCED: Able to customize the work area; use advanced functions (Names, VLOOKUP, IF, IS); work with pivot tables; manage Macro commands, use personalized toolbars, and perform some programming in VBA.

• Inexperienced
• Basic
• Intermediate
• Advanced

06

Please select your level of proficiency in Microsoft Powerpoint.INEXPERIENCED: Little or no experience with this software.BASIC: Able to create and modify slides and text and check spelling; select a template; insert a table; work with text, drawn objects, and drawing tools; use ClipArt and WordArt; create an organization chart and use options; edit a column chart; change text and bullets in the Slide Master and remove objects; use slide show options; add transitions and animation; run a manual and an animated Slide Show; work with notes; print a presentation.INTERMEDIATE/ADVANCED: Able to create a template and work with a design template; work with graphics, animation and multimedia, inserting movies and sound; create slides from an outline and send slides to Microsoft Word; customize toolbars and automate slide production; use AutoCorrect and Style Checker; build interactive presentations, using hyperlinks, creating interactive objects, working with slide show options, and using the Meeting Minder; explore online meetings and broadcast presentations.

• Inexperienced
• Basic
• Intermediate/Advanced

07

Do you have any experience working in a municipal or government setting?

• Yes
• No

08

Do you have a two-year degree Business Administration or related field? If yes, what is your degree?
09

Do you have experience providing executive support as well as Board and Council support? If you answered yes, please describe your experience.
Required Question