Job Details

Administrative Assistant

CA Fairfield Remote - Farifield, CA 94533

Position Type: Full-Time Job Shift: Day Education Level: High School Diploma/GED Category: Administrative & Clerical

Rate of Pay: $24.00 to $27.60 Per Hour Depending on Experience

MHM Services, a Centurion company, is proud to be the provider of mental health services to the California Department of State Hospitals-Forensic Assertive Community Treatment Program (FACT). The FACT program is a statewide system that provides an unlocked, supervised living environment with 24-hour staffing. FACT's model of care is centralized services with a slow transition to community-based services.

Schedule: Monday through Friday 8:00am to 4:30pm

The Administrative Assistant is responsible for interacting with local courts, attorneys and state hospitals, managing phones, faxing, filing, typing memos/correspondence, ordering supplies and managing the schedules of FACT clients and staff assigned to the site.

Essential Duties/Responsibilities

• Interacts with local courts and tracks court-related reports to ensure timely completion and submission.
• Interacts with attorneys, parole agents and state hospitals related to FACT clients maintaining a positive, collaborative relationship.
• Maintains current and accurate FACT client and staff contact information.
• Maintains current credentialing files for FACT staff.
• Maintains schedules for FACT staff assigned to the site.
• Completes payroll process for FACT staff as required by the Company.
• Manages site phones ensuring that FACT staff receive messages in a timely manner.
• Tracks client-specific expenses to facilitate payment in a timely manner.
• Maintains schedules for FACT clients.
• Maintains individual FACT patient records as required by FACT policy and procedures.
• Maintains Special Incident file, Urine Drug Screen Laboratory Test files, and FACT Client Criminal History Summaries files.
• Orders and monitors inventory of office and programming supplies.
• Ensures compliance with Company confidentiality policies, and Federal and State laws, regulations, and guidelines including HIPAA.
• Other duties as assigned.

Schedule: Monday through Friday; 8:00am to 4:30pm

MHM/Centurion offers a comprehensive benefits package for our full-time team members including:

• Health, dental, vision, disability and life insurance
• 401(k) with company match
• Generous paid time off
• Paid holidays
• Flexible Spending Account
• Continuing Education benefits
• Much more...

Qualifications

• High school diploma.
• Two years clerical experience.
• Court experience preferred.
• Mental health experience preferred.
• Experienced in Word and Excel.
• Ability to interact well with varied levels of management, clinical and administrative staff.
• Must be able to pass a background investigation.
• Active CPR certification preferred.
• Must have valid California driver's license; good driving record. Proof of current auto insurance and must meet insurability requirements of Company insurance carrier.