Job Details

Prepare and file IDS forms in compliance with USPTO rulesTrack and compile prior art references across U.S. and foreign patent familiesMaintain and update IDS reference databases or tracking sheetsCoordinate with legal assistants and attorneys to verify citation accuracy and relevanceUpload and submit IDS documents via USPTO EFS-Web or Patent CenterMaintain confidentiality of attorney-client correspondence and communicationsHandle department docket timetables and urgent IDS deadlinesPrepare, review, and edit billing invoicesSave communications in the appropriate document management systemAssist with IDS inbox management for large clientsForward IDS instructions to outside vendors and serve as a vendor liaisonAssist with routine U.S. and foreign patent filing documents and correspondenceOrganize and maintain files according to firm and client guidelinesRetrieve documents and filings from USPTO, WIPO, EPO, and other patent authority databasesTrack deadlines and coordinate timely filing and compliancePrepare client reporting, billing entries, and internal audit materialsSupport patent prosecution projects and administrative needsCreate patent drawings from sketches, instructions, or CAD files to Patent Office specificationsCommunicate with attorneys and staff regarding client needs and application deadlinesRequirements 1-2 years of administrative experience in a legal or IP-related roleFamiliarity with USPTO forms, filing procedures, and IDS requirements strongly preferredProficiency in Microsoft OfficeExperience with IP management systemsExcellent attention to detail and data accuracyStrong organizational skills to handle multiple tasks and meet critical deadlinesStrong verbal and written communication skillsWillingness to learn new skills/software as neededRegular attendance at workPosition may require more than 37.5 hours per week to perform essential functionsResume and professional references required for applicationMust be 18 years of age or olderMust provide citizenship/employment eligibility informationCore Competencies Demonstrates proficiency in preparing and filing IDS forms in compliance with USPTO rules, along with strong organizational skills to manage multiple tasks and deadlines. Familiarity with IP management systems and attention to detail are essential for supporting patent prosecution projects and maintaining accurate documentation.Highest-signal resume keywords Familiarity With USPTO FormsIP Management Systems ExperienceMicrosoft Office ProficiencyStrong Organizational SkillsExcellent Attention To DetailATS Optimization Keywords Hard Skills IDS PreparationPatent Filing ProceduresDocument ManagementBilling Invoice PreparationData AccuracyPatent Drawing CreationDeadline TrackingClient ReportingCommunication With AttorneysConfidentiality MaintenanceSoft Skills Strong Verbal CommunicationStrong Written CommunicationOrganizational SkillsAttention To DetailWillingness To LearnIndustry Keywords Intellectual PropertyPatent ProsecutionPrior Art ReferencesLegal AdministrationConfidentialityTools & Technologies USPTO EFS-WebPatent CenterDocument Management SystemsCAD SoftwareIP Management Systems#J-18808-Ljbffr