Job Details

Administrative Assistant I

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

Responsibilities include:

• Project setups
• Proposals
• Invoicing
• Formatting reports/proposals
• Assist with WIP and backlog
• Manage ENV calendar
• Data input
• Attend meetings and take notes

General admin duties may include:

• Phone rotation
• Scanning documents
• Assist with CMT project reports
• Moving files to project folders

This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

Qualifications include:

• High school diploma or equivalent required, Associate's degree or additional relevant coursework preferred
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus)
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools
• Strong organizational, time management, and problem-solving skills
• Strong attention to detail and ability to handle confidential information with discretion
• Effective verbal and written communication skills to interact with team members and stakeholders
• Ability to work independently and collaboratively in a fast-paced environment
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels

Travel requirements:

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical demands & work environment:

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

EEO Statement:

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here.